5 Reasons To Have a Weekly Planning Meeting
April 3, 2016
My March Supply Graveyard
April 14, 2016
When I started this wee Instagram last May, I never anticipated it to snowball into what it has become now. After I built some momentum I got involved with social media strategy and establishing my blog – but I didn’t get serious about it until January when I said, “Ok I can actually make this a thing now.” And… here we are.
But what became clear was that I desperately needed a system and a process to keep this shit under control, and get proactive rather than scrambling and being reactive. Mainly I was writing on other monthly somewhere and jogging to keep ahead a post or two, kind of keeping up but feeling less in-control. Then, last month, I stumbled on a beautiful planner from Paper Source. It was pre-dated, so I felt a little guilty about it. But as I mention in other posts – I wanted to work *smarter, not harder. So I pulled it into my routine and it has been SO helpful. Here’s how I’ve incorporated it into my system.
The Social Media & Blog Planner
Here’s the 2016 planner from Paper Source. It’s basically my favorite color and I had to have it. With planning my blog I needed the pre-drawn calendar grid to visualize what was going on, so I was pretty excited about it!
Monthly Editorial Calendar
This monthly view saves me. I first put thin washi over weekends where I’d be gone – which was an indicator that I needed to work ahead to have posts ready to go for those days. Then, I have my bank of ideas on the right-hand side to pull from into the month. I indicate with icons what platform I’m using for what post. This shows you that I was living out my intention of being more consistent at posting. From this, I can see how balanced my posts are between videos, blogs, lettering, and bullet journaling.
For planning, I jot things down in pencil. See how scribbly my actual handwriting is, friends? April is a little more full since the #LetterArchive is happening – but this is how I visualize my editorial calendar. From here I know exactly what work I need to do to prepare those posts, which photos to take and edit, what body copy to write, etc.
Weekly Social Media Plan
From the monthly, I zoom in on the weekly to identify my social media plans. Every month I participate in a number of Instagram challenges (#Planwithmechallenge, #RockYourHandwriting, #brushletterpracticechallenge, #togetherweletter, and #letteringleague to name a few!) – it gets difficult to remember which days belong to what prompts and how to prep my posts. I do a lot of my work on the weekends because I don’t have much time (or light!) after work. To stay in a creative zone, I usually pull the prompt list together so I can strategically plan my time and posts. I don’t do every single one, just the ones I feel called to.
Every day I wrote in the challenge prompts on the left. On the right hand side I mapped out what I felt I had to share related to the post for the upcoming week, identifying what I would be creating. Then…
My Blog and Social Prep List
Once I’ve identified what my posts are going to be, then I break down the individual works I’m creating, photos I’m taking, videos I’m filming, blog posts I’m prepping . I add these tasks to my weekend spread in my bullet journal (in case you were worried I forgot about my bujo!). This way, I feel like I have identified that I’m doing the right work, not just work in general.
Then of course I photograph and film the works.
Editing & Scheduling Posts
Once I’ve got my videos and photos, I touch them up in the Snapseed App and sync them to my Google Photos. That makes it easier for me to pull the images for my blog posts and featured images.
After editing, I am ready to schedule posts for the week. With the support and counsel of Kim and Kara I am trying out the HootSuite app to schedule my Facebook, Twitter, and Instagram posts. This works great for sharing my own content, and I can write them all at once while I’m in flow rather than breaking my focus at work or other events to share my latest blog post. In theory, I’ll save time on this and then be able to use that time to either better focus at work or better engage with other users, reply to comments, etc. Cross my fingers!
I’ve been following this process for a few weeks now and it has helped me get more strategic and intentional about what I’m sharing – for SURE the blogging planning has helped a lot! I’m always refining, so I’m sure I’ll have more to share with you in the future. I’ll circle back in a few months and let you know how that’s going. Until then, what tips do you have for managing your blog and social media? Let me know down below! Share this with a friend who might think it’s useful!
Yours,
Jessica
14 Comments
I tried to watch the video but it comes up as “private”
You should be able to see it now!
Great post! It’s inspired me to pull on of the neglected planners of the shelf to use as a blog planner. Also have a look at Coschedule it’s a paid service but integrates to WordPress fantastically.
Thanks for the tip! I’m in that stage where I wonder if it’s going to be worth paying for when I’m not making the big bucks on this endeavor, you know what I mean? How are you liking it?
This was a great post. I have a blog calendar and I use post it notes so I can move them around or peel them off if topics change. I need to organize my social media. Right now I simply have a tracker in my BuJo to make sure I at least post something each day. I’d really like to use HootSuite more to plan my content to reflect what I’m blogging about.
Yes! I’m trying to integrate the posts to create more of a cohesive story. Frankly, Twitter and Facebook are just hard for me! I never know if I’m posting something useful or what…
Thank you, thank you, thank you. I wondered how you could post and teach at the same time. I appreciate all your videos and posts as they are helping me think and go outside my comfort zone. I am also learning the technology side of things- big learning curve happening! Once I get through testing season at school, I am going to use your ideas and get serious. It. Is. Time.
You GOT THIS!! 🙂 It can be overwhelming to do both, to be honest, but I’m making it work! Looking forward to hearing more on your journey!
I was trying to schedule out blog posts and have them ready to go but I fell off! I was doing what you’re doing here. Being a stay at home mom, though, you think you have time to do all the things. You don’t! Lol I have totally neglected my blog this past month. I need to get back on it! I did, however, just set up a separate bujo for my blog and business so I’m hoping that helps. (I was using a personal ring planner before but I never bothered to open it.) I have a monthly insert in there, a traveler’s notebook, of course! Then I have dailies but I may need to incorporate weeklies too! Thanks for sharing!
Thank you for this post. It helps so much. I’m planning to to start my own blog and this has useful information. i have my bujo, which I started in March, but wondered how to add my business and blog to it without making it like too much lol.
Ohh yes it’s a bear on its own otherwise… I’m still trying to balance it all out! What have you found helpful so far? I love collecting more ideas!
Really useful be just discovered bullet journaling and really need to organise my blog a lot better, how are you finding hootesuite?
Hootsuite is…. hmm. Haha. Rumor has it that Facebook kind of penalizes third-party posting apps like Buffer or Hootsuite, so I’ve been trying to schedule FB inside their native scheduler… and Twitter is like a wasteland for me so I have personally put less time into it, which leaves Instagram which I’ve been doing as I go because my life has been kind of hectic as of late… so I like the idea of it, I just need to be more consistent about it!
[…] her bullet journal for blogging and social media. I will definitely be delving deeper into her blog and social prep list to help me with future posts. I love everything Jess posts on her Instagram and blog. It’s […]